Electronic W2 Access Changes

Effective January 2021 employee W2 forms will be issued through ADP tax services.

Active employees will log in to ADP-W2 by signing into Access.Caltech and clicking the link Electronic W2 (Online W2). Employees who no longer have an active assignment at Caltech will also be able to retrieve their electronic W2 form through ADP, but will need to register. Further instructions will be issued in January 2021.

With ADP-W2 access active and former employees will have secure electronic access to their W-2 forms 24 hours per day, 7 days a week. ADP will store the most recent 3 years W2 forms, starting with 2020.

W2 forms for tax year 2019 and prior will no longer be available online, effective December 10, 2020. Please take a moment to log in and download your prior W2 forms, and store them in a safe and secure manner.

Should you have additional questions, please email the Payroll Department at [email protected].